Employee AI Guidelines

Generate Employee AI Guidelines, in minutes

Plain‑EnglishRole‑targetedCompliance‑backed
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  1. Configure your context

  2. AI drafts your output

  3. Download and share

  4. Review and refine

AI‑generated · Requires legal review before use

What you get

Everything included in your employee AI guidelines

A single generation produces complete, plain-language AI guidelines for your workforce — not a policy document, but practical guidance your staff will actually read and follow.

8–10 Golden Rules for AI Use

Plain-English principles covering appropriate AI use, accuracy verification, data sharing restrictions, and intellectual property obligations.

Data Handling Guide

Plain-English Do / Caution / Don't guidance across eight common data types (general business, anonymised, colleagues' personal, customer/client personal, financial, health or medical, contracts, internal strategy) with AI-specific handling rules and sector-relevant examples.

Incident Reporting Process

Step-by-step guidance for employees on how to identify, report, and escalate AI-related incidents — including unexpected outputs and data exposure events.

Employee Quick-Reference Card

Wallet-sized do/don't card summarising the most critical AI usage rules — designed for display at workstations or distribution in onboarding packs.

Role-Based Guidance Sections

Separate guidance tailored to individual contributors, managers, and technical roles — with relevant examples, restrictions, and approval processes for each.

Regulation & Compliance References

Jurisdiction-specific employee AI obligations woven throughout — including GDPR employee data rights, sector-specific AI restrictions, and whistleblowing protections.

Training Matrix Companion (.xlsx)

Free Excel companion mapping AI training topics to roles, with completion tracking, frequency cadence, and assessment criteria. Tailored to your jurisdiction and industry. Auto-downloads alongside the guidelines.

AI Tools Glossary Companion (.xlsx)

Free Excel companion defining the AI terms staff will encounter — pre-pinned to the AI tools you named on the form (e.g. ChatGPT, Microsoft Copilot) so the glossary speaks to your actual stack. Auto-downloads alongside the guidelines.

Generate Guidelines

Generate your employee guidelines

Fill in your organisation details below. The more context you provide, the more relevant and practical your employee AI guidelines will be.

What you'll receive

8–10 plain-English golden rules for AI use
Data-handling guide across 8 common data types
Incident reporting process and escalation path
Employee quick-reference wallet card
Training Matrix (.xlsx) + AI Tools Glossary (.xlsx) companions

Organisation details

Appears in the document header. Leave blank to use “Your Organisation”.

Risk Appetite

Optional. Up to 6 tools, separated by commas.

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Please accept both checkboxes above to generate your guidelines.

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Your generated document will appear here.

Fill in the form and click Generate to begin.

By industry

Tailored guidance for your sector

Each industry page combines the same employee ai guidelines with sector-specific risks, regulator citations, and bias considerations drawn from the canonical overlay data.

By jurisdiction

Tailored to your regulatory context

Each jurisdiction page anchors the employee ai guidelines on the regulations that apply locally — top laws, key articles, and enforcement status — pulled from our maintained jurisdiction overlay.

Often bought together

Part of 2 bundles

Each bundle is anchored on a specific persona’s buyer journey. Standard sum-of-parts pricing — each tool is still purchased individually at its standard price (no subscription, no bundled checkout).

Your data — what we collect, keep, and share

What we collect

Your tool inputs — jurisdiction, industry, staff size, risk appetite, and an optional organisation name — plus a Stripe-processed payment. No account, no email required. Our hosting platform keeps minimal server logs (IP, timestamp) for security.

How long we keep it

Tool inputs are used to generate your document and are not retained after your session. Payment transaction metadata (ID, amount, timestamp) is kept for seven years, the retention period required by financial-records law.

Does it train any model

No. Your inputs are not used to train our AI models. Generation runs through Anthropic's API, which does not use API inputs for model training by default.

Where it is stored

Frontend on Vercel, backend on Railway, AI generation via Anthropic's API, payment via Stripe's PCI-DSS certified infrastructure. All data in transit is TLS-encrypted.

Full detail in the Privacy Policy.

Built to amplify your in-house expertise

These outputs support, rather than replace, your practitioners. Qualified human review is not optional — it is a core part of the process.

  • AI-generated — a first draft, not a finished legal instrument.
  • Qualified review by in-house or external practitioners required before implementation.
  • Regulation references reflect the position at the date of generation.

Full disclaimer

  1. Built to amplify your in-house expertise

    These documents support, and do not replace, qualified legal, clinical, or compliance practitioners. This output does not constitute legal advice. Consult your qualified in-house or external counsel before implementing or relying on any part of this document.

  2. Regulation currency

    Laws, regulations, and guidance cited are subject to change. Content reflects the position as at the date of generation and may not account for subsequent amendments, enforcement decisions, or judicial interpretations.

  3. Proposed legislation

    Where proposed or draft legislation is referenced — including the EU AI Liability Directive — such references describe legislation that has not been enacted. Its final form, scope, timing, and territorial application remain unconfirmed.

  4. AI output limitations

    AI output can contain errors or omissions. Do not rely on this document as a complete statement of your legal obligations or as a substitute for specialist compliance advice.

FAQ

Common questions about the Employee AI Guidelines

What jurisdictions does this tool cover?

All 14 jurisdictions: European Union, United Kingdom, United States, Canada, Australia, Singapore, China, Japan, India, Brazil, UAE, Switzerland, South Africa, and Global/International. Each output is cited to the jurisdiction's actual laws and regulations.

Which industries are supported?

All 14 industry sectors: Healthcare, Financial Services, HR & Recruitment, Legal & Professional Services, Education & EdTech, Retail & E-commerce, Manufacturing, Marketing & Advertising, Government, Energy, Transport, Insurance, Technology, and a Universal option for cross-sector use.

Is there a subscription or recurring cost?

No. Pay once per generation, view the output online, and download immediately. No monthly fees, no account required, no recurring charges.

Is the output legally binding or a substitute for legal advice?

No. Every output is an AI-generated starting-point document that amplifies your in-house expertise — it is not a substitute for qualified legal review. We include explicit regulatory citations and review notes; you should have a qualified lawyer or compliance professional sign off before implementation.

What is the refund policy?

We offer a 7-day money-back guarantee if the generated document fails to meet reasonable expectations for your stated jurisdiction and industry. See our refund policy for full details.

Who are the Employee AI Guidelines written for?

Non-technical staff in your organisation — anyone who uses AI tools at work. The guidelines avoid legal jargon and use plain-language "Golden Rules" plus a quick-reference card that fits on a single page. Suitable for company-wide rollout.

What format are the outputs and what's included?

A primary Word document covering Golden Rules, data-handling, incident reporting, and approved-tool usage, plus a free Excel companion with a one-page quick-reference card. Both are editable so you can add company branding, internal channels, and tool-specific guidance.

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employee AI guidelines?

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